CONFERENCE, SEMINAR COMMITTEE
The committee responsible for organizing seminars, conferences, and workshops in colleges typically has a structured framework consisting of its working, constitution, and agenda. Here’s a general breakdown
Working of the Committee:
Planning: The committee plans and organizes various academic events like seminars, conferences, and workshops.
Coordination: It coordinates with faculty members, students, and external speakers or experts to ensure smooth execution.
Logistics: It manages logistical arrangements such as venue booking, equipment setup, catering, and transportation.
Promotion: The committee promotes events through various channels to attract participants and ensure maximum attendance.
Evaluation: After the event, the committee evaluates its success, gathers feedback, and identifies areas for improvement.
Constitution:
Membership: The committee comprises students and faculty members appointed by the college or elected by students.
Roles: It typically includes positions like President, Vice President, Secretary, Treasurer, and various coordinators responsible for different aspects such as logistics, publicity, and speaker arrangements.
Terms: Members may serve for a specific term, usually a semester or academic year, with provisions for re-election or rotation.
Decision Making: The constitution outlines the decision-making process, including voting procedures and quorum requirements for meetings.
Agenda:
Event Selection: The committee discusses and decides on the seminars, conferences, and workshops to be organized based on academic relevance, student interests, and available resources.
Budget Planning: It prepares a budget for each event, including expenses for venue rental, speaker fees, promotional materials, and refreshments.
Timeline: The agenda includes a timeline for each event, outlining key milestones such as speaker confirmation, publicity campaigns, and logistical arrangements.
Task Allocation: Tasks are allocated among committee members, specifying responsibilities and deadlines for each.
Promotion Strategy: The committee plans promotional activities such as posters, social media campaigns, and email announcements to attract participants.
Speaker and Resource Management: It identifies and invites speakers or resource persons, arranges their travel and accommodation if necessary, and coordinates their schedules.
Logistical Arrangements: The agenda includes details of venue booking, equipment rental, catering arrangements, and any special requirements for the event.
Participant Registration: The committee sets up a registration process for participants, including online registration forms, ticket sales, or on-site registration.
Event Execution: On the day of the event, the committee oversees all arrangements, ensures smooth conduct, and addresses any issues that may arise.
Post-Event Evaluation: After the event, the committee evaluates its success, collects feedback from participants and stakeholders, and prepares a report for future reference.
Members of Conference, Seminar and Workshop Committee
- Dnyaneshwar Sherkar Convener
- Madhuri Hingankar Member
- Vijayanand Ingle Member
- Subhash Pawar Member